Dear Colleagues,
I’m thrilled to invite you to join us in Cheyenne, Wyoming, for this year’s National Emergency Management Association Annual Forum. Our community is eager to welcome you with the kind of Western hospitality that makes gatherings like this not just productive, but truly memorable.
The agenda is packed with opportunities for meaningful discussions on the future of federal disaster assistance, the evolving role of emergency management, and strengthening partnerships at every level. We’ll continue to focus on resilience while tackling the fiscal and operational challenges our agencies face in today’s rapidly changing landscape.
As demand on our emergency management system grows, the need for collaboration, innovation, and shared solutions becomes more urgent than ever. That’s what makes this event so important—and what makes your presence so valuable.
Please mark your calendars and stay tuned for additional details. We can’t wait to welcome you to Cheyenne for what promises to be a purposeful, engaging, and energizing Forum.
Warm regards,
Lynn Budd, Director
Wyoming Office of Homeland Security
NEMA 2024-2025 President
Thank you to our sponsors!
We couldn’t do it without you.
Diamond Sponsors
Platinum Sponsors
Gold Sponsors
Silver Sponsors
Bronze Sponsors
Hospitality Suite Sponsors
Thank you for your interest in attending the forum.
Due to an overwhelming response, we have reached full
capacity and are no longer able to accept additional registrations.
Thank you for your understanding and continued support.
Don’t know your registration category?
We can help! Check out the table below. If you still need help, feel free to contact us!
By registering you agree to abide by the NEMA Forum Code of Conduct, Terms and Conditions. Be sure to read them.
Important Notables:
- On-time registration: July 28-September 12 (or when capacity is reached)
- Cancellation deadline: September 12
- Late Registration: Add $300 after September 12
- Registration closes forever: when capacity is reached or September 17
- No on-site registration
- Registration may close without notice if capacity is reached.
- Registrations are transferable within the same organization.
| REGISTRATION OPTIONS AND COSTS | NEMA Member | Non-NEMA Member |
|---|---|---|
| State Member: State emergency management director or state emergency management agency staff | $625 | — |
| Corporate: Persons representing for-profit entities | $850 | $1550 |
| Organizational & Individual: Federal agency staff, other state agency staff*, local emergency managers, non-profit organizations, and international entities (*Any state staff not employed by the state emergency management agency.) | $725 | $925 |
| Sponsor Exhibit Staff: Limited registration for confirmed exhibit staff. Includes meals and events on October 10-11 only. Registration links will be sent to the sponsor’s pre-planning contact. | $450 | — |
| Student: Full-time students. This registration includes daytime events only. Evening receptions are extra. | $125 | $225 |
| Spouse: Registration for spouse/partner to attend evening activities. | $175 | $225 |
The Little America Hotel & Conference Center is the headquarters for the 2025 Annual Forum. All meetings and most scheduled events will be held there. The guest room block for this property is very small and currently in reserve. If rooms become available closer to the forum, a reservation link will be added to the hotel information below.
Additional hotels offering discounted rates to NEMA Forum participants are listed below.
If you are contacted by a company trying to assist you with registration, hotel reservations, or promising lower rates, DO NOT give them your personal information. This is a scam. NEMA does not use third-party booking companies for any meetings.
The Little America Hotel & Conference Center
2800 W Lincolnway, Cheyenne, WY 82009
Phone: (307) 775-8400
Rate: $134 plus tax/fees
Cut-off: September 19, 2025
At the crossroads of I-80 and I-25, you’ll find Little America Cheyenne: the only resort in Wyoming’s capital city. At Little America, you can enjoy resort amenities, including a nine-hole golf course, full-service restaurant & lounge, heated outdoor pool, retail, high-speed internet, fitness center, business center and fun for the whole family.
Fairfield Inn & Suites Cheyenne Southwest Downtown Area
1820 W Lincolnway, Cheyenne, WY 82001
Phone: (888) 236-2427
Rate: $134 plus tax/fees
Cut-off: September 24, 2025
Book online using this link
Maintain your balance at Fairfield Inn & Suites by Marriott Cheyenne Southwest/Downtown Area. Our hotel in Downtown Cheyenne, WY, offers modern accommodations and convenient amenities. Rest easy in our rooms and suites with plush Marriott bedding, ergonomic workspaces, mini fridges, microwaves, and free Wi-Fi. Stay active in our on-site fitness center, and go for a swim in our indoor pool. Start your morning with our free hot breakfast, and settle into our welcoming lobby with space to dine and gather.
TownePlace Suites Cheyenne Southwest/Downtown
1710 W Lincolnway, Cheyenne, WY 82001
Phone: (307) 634-0400
Rate: $134 plus tax/fees
Cut-off: September 24, 2025
Book online using this link
The TownePlace Suites by Marriott is the ideal choice of hotels in Cheyenne WY. Our extended stay Cheyenne hotel provides just what you need to settle in when planning a business or leisure stay with a reimagined space that is fresh and functional, making you feel right at home. We offer free high-speed WiFi access, 24 hour business center, onsite fitness room, our In a Pinch 24 hour market and a breakfast area serving our healthy and free breakfast buffet. Our guest suites feature comfy furnishings, full kitchens, a Home Office with space to keep you organized and relaxed, and HDTVs.
Holiday Inn Express & Suites Cheyenne
1741 Fleischli Pkwy, Cheyenne, WY 82001
Phone: (307) 433-0751
Rate: $145 plus tax/fees
Cut-off: September 13, 2024
Book online using this link
Start your day off right with our piping hot, fresh coffee. Our complimentary breakfast features eggs, meat, and our signature pancakes & cinnamon rolls. At the Holiday Inn Express® & Suites Cheyenne, we’re there, so you can be too! Business travelers love the ability to use multiple devices with our reliable HSIA and to spread out on the large in-room work desk. After a hard day at work, de-stress in our state of the art fitness facility! After touring the area, relax and decompress in our indoor pool and hot tub.
Tru by Hilton Hotel Cheyenne
423 West Fox Farm Road, Cheyenne, WY 82007
Phone: (307) 222-3600
Rate: $129 plus tax/fees
Cut-off: September 13, 2024
Book online using this link
The Frontier Days are back, with local horseback riding, scenic hikes and rodeos within lassoing distance. While you’re here, enjoy free WiFi and daily build-your-own breakfast – you’ll need it for the Terry Bison Ranch. We’re close to the Wyoming State Capitol and State Museum and there’s no better way to explore than with a Cheyenne Street Railway Trolley tour.
Home2 Suites by Hilton Hotel Cheyenne
429 West Fox Farm Road, Cheyenne, WY 82007
Phone: (307) 475-1700
Rate: $149 plus tax/fees
Cut-off: September 13, 2024
Book online using this link
We’re just off Interstate 80, two miles from the Wyoming State Capitol, local museums, and the Cheyenne Civic Center. Cheyenne Botanic Gardens and Francis E. Warren Air Force Base are within six miles. Enjoy free hot breakfast, suites with plenty of storage space, and a full-sized fridge in the kitchen.
Everhome Suites Cheyenne
1628 W Lincolnway, Cheyenne, WY 82001
Phone: (307) 316-4313
Rate: $110 plus tax/fees
Cut-off: September 13, 2024
Book online using this link
Everhome Suites® Cheyenne is a new, all-suites hotel built for long-term coziness and affordability in the heart of Wyoming’s capital city. Located off I-80 just minutes from F.E. Warren Air Force Base and Downtown Cheyenne, our hotel offers apartment-style living with the reliability of hotel service. Each suite includes a fully equipped kitchen, dedicated work area, high-speed WiFi and plenty of space—ideal for military visits and extended work assignments.
Guest rooms are assigned at check-in. If the type of bed you prefer (king, double, etc.) shows as unavailable, please book another room type and make a note of your preference under “special requests” to ensure you have a room reservation.
The discounted hotel rate will be available 3 days prior to and 3 days following the forum (based on availability).
If you are contacted by a company trying to assist you with registration or hotel reservations or promising lower rates DO NOT give them your personal information. This is a scam. NEMA does not use third-party booking companies for any meetings.
Cheyenne Regional Airport is about 5 miles from The Little America Hotel, and United Airlines is the only major carrier with connecting flights to Cheyenne. For more options, consider flying into Denver International Airport. Rental car options are plentiful, the distance is about 100 miles, and you can enjoy the stark beauty of Wyoming along the way.
None of the hotels provides airport transfers. On meeting days, NEMA has arranged shuttles between the hotels listed above and The Little America Hotel. Ride-share options are available, but as Cheyenne is a smaller town, they may take a little more time, so plan accordingly.
The dress code for most NEMA Forum meetings and events is business casual. Business attire is appropriate for the General Session. The President’s Reception will be held at the famous Frontier Days, so hats and boots are encouraged.
We care about your safety! When registering, you must present your state or federally issued photo identification to verify your identity and wear your name badge at all events (including receptions).
For more information on the Cheyenne area, please go to Visit Cheyenne. For those new to Wyoming, here are some recommendations on how to blend in.
Forum Agenda & Meeting Materials
NEMA Officer Reports – Coming Soon
Download
Combined Committee Agendas – Coming Soon
Download
*The Forum agenda continues to develop, so check back for updates to speakers and sessions. See the NEMA Forum, mobile-optimized website, www.nemaforum.org, for all the latest documents.
Forum Sponsor information
Sponsorship of this forum is sold out. Opportunities to support the 2026 Mid-Year Forum will open in December. For more information, please see the Sponsor Program page.
Already a sponsor? Detailed instructions are below and have been sent via email to the designated pre-planning contact so watch your email and check the spam filter!
NEMA Forum Website & Portal
NEMA will use a mobile-friendly web portal to provide meeting-specific information to participants. If you would like to include a logo, short company profile, and social media links, please send those no later than July 18. Email the following information: Full color .PNG file of the company logo, 500 character company profile (not words, characters), website link (full link including http, etc), social media links (full URL link, not just name, not imbedded) Information not received by July 18 will not be included on the website or app so please send ASAP.
Forum Registration
Registration for the 2025 Annual Forum will open on July 28. On July 29, the sponsor-designated pre-planning contacts will receive an email similar to this one containing links and instructions to register sponsor staff. As a sponsor, you receive two complimentary registrations and may also register two additional exhibit staff at reduced rates. Please carefully read the instructions and share the appropriate links with your representatives so that they register in the correct categories. If you have questions, please let us know.
You must register by the deadline to receive your complimentary registration. Even comps are subject to deadlines and will not be admitted past the deadline, so don’t delay! Once registration opens, additional registrations can be submitted on the website at the current prevailing rates.
Exhibits
Exhibits will be located in the forum headquarters at the Little America Hotel. We ask that exhibitors offer electronic versions of written materials and that all giveaways, should they be offered, be packaged or easily sanitized. A floor plan for the exhibit area is in development and will be sent to the pre-planning contact of the Diamond, Platinum, and Gold sponsors, starting with the Diamond and ending with the Gold Sponsors. Be on the lookout, as these will be time-sensitive. Spaces will be assigned to Silver and Bronze Sponsors.
Exhibitor Ordering & Shipping Instructions
Exhibit Floorplan
Attendee List
The pre-forum attendee list will be sent to all sponsor pre-planning contacts on September 29.
New State Director Welcome Reception
Platinum sponsors receive two invitations to an exclusive reception with the state emergency management directors. Please email Karen the names of your representatives by September 19. This is a closed reception, and only those on the invitation list will be admitted. No additional invitations will be issued.
Important Dates and Deadlines
To realize the full benefit of NEMA sponsorship, sponsors should note all deadlines associated with the forum. A list of important dates and deadlines is below. All dates are subject to change. The pre-planning contact for each sponsor will be notified of changes if they occur, and with reasonable notice to respond; however, missed deadlines will result in loss of benefits or opportunities. Please note these dates on your calendar.
| July 18 | Company logos, description, website, social media links and final payment due. |
| July 28 | Registration opens – Pre-registration is required. Attendance is limited and may end early if capacity is reached. |
| Sept 12 | On-time and sponsor comp registration deadline. |
| Sept 19 | Diamond & Platinum Sponsor reception RSVP deadline. |
| Sept 19 | Diamond Sponsor videos due. |
| Sept 19 | Hotel cut-off date. |
| Sept 19 | Late registration ends – No additional registrations accepted after this date. No onsite registration. |
| Oct 9 | Exhibitor set-up begins at 3 pm. |
| Oct 10-11 | Exhibits open from 7:30-3:30 |
| Oct 11 | Sponsor reception at 6 pm. |
| Oct 11 | Exhibitor tear down begins at 7:30 pm. |
**Times subject to change. See the forum agenda for additional meeting dates and times.
Important Notices
- Submitting your registration and payment constitutes an agreement on your part to accept the NEMA Forum Code of Conduct, Terms and Conditions. PLEASE READ THEM CAREFULLY.
- Please reserve only the number of hotel rooms to accommodate confirmed forum attendees. Past forums have seen the room block fill very early, necessitating an overflow hotel be contracted, only to see large numbers of cancellations at the original hotel just before the forum. This makes NEMA vulnerable to fees for not meeting the room block and inconveniences other forum attendees who are forced to stay at different hotels. Your cooperation in this is appreciated. Payment is required in full before the forum. Credentials and forum materials will not be assigned to those with outstanding fees.
- Cancellations received in writing before September 12, 2025, will receive a refund less a $300 administration charge.
- Registration fees for cancellations received after September 12, 2025, will not be refunded.
- Registrations are transferable within the same organization.
- You will be given a confirmation number at the end of your registration that serves as your proof of registration. If you do not receive a confirmation number, please contact NEMA as you will *NOT* be registered for the conference.