The NEMA Forum Sponsor Program
NEMA forums are made possible through the generosity and support of our sponsors. We deliberately limit the number of sponsors to ensure the best networking opportunities between state staff and private sector partners. Sponsoring NEMA forums offers access, opportunity and high visibility. Sponsors will increase company name recognition, have the opportunity to build awareness for products and services through direct access with state emergency managers, state staff as well as other corporate and organizational partners. This type of direct access to state emergency management professionals doesn’t exist outside of NEMA.
All sponsors receive an exhibit space, two complimentary full forum registrations, company logo included on forum webpage, information messaging and the forum app. In addition, the company name will be listed on the printed pocket agenda and signage. A reception will be held in the exhibit area giving forum attendees and the NEMA leadership additional time to network with sponsors. The NEMA president will recognize all the sponsors during this event. Additional benefits are assigned to each sponsorship type.
All sponsors receive an exhibit space, two complimentary full forum registrations, company logo included on forum webpage, information messaging and the forum app. In addition, the company name will be listed on the printed pocket agenda and signage. A reception will be held in the exhibit area giving forum attendees and the NEMA leadership additional time to network with sponsors. The NEMA president will recognize all the sponsors during this event. Additional benefits are assigned to each sponsorship type.
Sponsorships for the NEMA 2023 Annual Forum will open to NEMA members at noon eastern time on June 27. We will post updates on availability here, so check back for more information! Membership dues must be current to participate.
$20,000 Diamond Sponsorship
Premier placement in advertising and signage, company banner hung in General Session, 30-second video message played in General Session, 2 reserved seats in the main meeting room, VIP recognition, two invitations to the exclusive State Director Welcome Reception.
$12,500 Platinum Sponsorship
Premier placement in advertising and signage, company banner hung in General Session, two invitations to the exclusive State Director Welcome Reception.
$8,500 Gold Sponsorship
High placement in advertising and signage, company banner hung in General Session,
NEMANet Sponsorship
Premier placement in advertising and signage, company banner hung in General Session, two invitations to the exclusive State Director Welcome Reception. Cost based on facility fees, estimated at $7000 per day.
$6,000 Silver Sponsorship
High placement in advertising and signage.
$3,000 Hospitality Suite Sponsorship
Placement in advertising and signage. NEMA will only offer a hospitality suite if all other sponsorships have sold and facility space allows. Does not come with an exhibit, but a handout table can be set up in the suite.
$3,500 Bronze Sponsorship
Placement in advertising and signage.
Due to limited availability, sponsorships sell out very quickly. Availability will be posted to the NEMA website and updated often; however, sponsorships may sell out without notice. Sponsorships are available to NEMA members in good standing* exclusively and applications are accepted on a first-come, first-served basis.
NEMA forum sponsorships are divided into the categories of Platinum, Gold, Silver and Bronze. The benefits and details specific to each are listed above.Sponsor Forum Registration
Each sponsorship includes two (2) complimentary forum registrations. The complementary forum registration allows access to all open forum events. Individual tickets for meals are not available.
Additional complimentary registrations will not be assigned. All additional attendees must register for the forum at the prevailing rate. No exceptions will be made.
Additional complimentary registrations will not be assigned. All additional attendees must register for the forum at the prevailing rate. No exceptions will be made.
Optional Additional Exhibitor Registrations
To accommodate additional attendees who come to assist with the exhibits, NEMA has created a 2-day exhibitor registration. This 2-day pass will allow attendees full access, including meals and receptions on the days the exhibition is open. The cost is $400 per person. There is a limit of two such registrations per exhibitor. Exhibitor registration procedures will be sent to the pre-planning contact for each confirmed sponsor.
NEMANet Sponsorship
New this year is the NEMANet sponsorship! This sponsorship will cover the cost of a dedicated wifi network for all forum participants. The sponsor will work directly with the facility or a service provider to set up a wifi network during the forum. Costs vary depending on the facility or provider and would be paid by the sponsor directly to the provider. Estimates from the facility can start at $6500 per day for 500 people and multiple devices. If using an outside service, the facility reserves the right to charge for the use of their infrastructure should it be needed to support the service.
Schedule
A preliminary forum schedule is available on the NEMA website and updated often. Changes to the schedule or arrangements are occasionally necessary, and NEMA staff will notify the pre-planning contact listed on the sponsorship and exhibitor contracts of changes to the schedule that affect exhibit hours and days as soon as the changes occur. The pre-planning contact is responsible for notifying affected staff from the sponsoring and exhibiting companies of these changes. It is highly recommended that all affected staff check the NEMA website often for updates and changes to the schedule.
Exhibits
Exhibits are located near the meeting rooms. Exhibit spaces are 10 feet wide by 8 feet deep and will not be pipe and draped. The space will include a 6-foot table, 2 chairs and a wastebasket. Electrical service and other items must be ordered through the facility and are at the sponsor's expense. Additional information will be provided when available.
Fees
A deposit of 50% is due with the signed application to reserve a sponsorship. The balance is due 8 weeks prior to the forum. NEMA accepts VISA, MasterCard and American Express for deposits and payments. If you are emailing or faxing your application and payment will be sent separately, please reference the check number on your application.
Company Logos
Logos must be submitted in a high resultion JPEG format. No other formats may be used. Logos should be sent electronically to NEMA staff.
Banners
Platinum and Gold sponsors may provide a banner to be hung in the General Session room. The banner must not exceed 4 feet (48 inches) in width or height. Banners may be dropped off at the registration desk no later than noon one day prior to the General Session. NEMA staff will arrange for banners to be hung in the General Session room and can be retrieved from the registration desk following the conclusion of the General Session.
Important Dates and Deadlines
To realize the full benefit of NEMA sponsorship, sponsors should note all deadlines associated with the forum. A list of important dates and deadlines will be listed on the website. All dates are subject to change. The pre-planning contact for each sponsor will be notified of changes in advance and with reasonable notice to respond; however, missed deadlines will result in loss of benefits or opportunities.
Code of Conduct, Terms and Conditions
Submitting your registration and payment constitutes an agreement on your part to accept the NEMA Forum Code of Conduct, Terms, and Conditions, which can be found on the forum webpage. PLEASE READ THEM CAREFULLY.
Previous Sponsors
NEMA deeply appreciates the participation and support of a long and prestigious list of ongoing sponsors, both large and small. A list of previous sponsors is available upon request.
More Information
- Need more information on sponsorships or exhibits? Contact NEMA Headquarters.
- Applications are accepted on a first-come, first-served basis and only open to NEMA members.
- Opportunities are limited and sell out quickly.
- For a membership to be in good standing, membership dues must be paid in full for the current fiscal year by August 15.
- Co-sponsorship and/or booth sharing is not permitted.